Virtual Reception: The Innovative Software for Autonomous Management of Visitors
The Virtual Reception software is an application that allows you to perform numerous operations related to visitor management and its use is ideal in complex business environments, with a high flow of visitors. There are developed software for those who strive forsecure management of visitor access. It is vital to underline that the utilization of this application results in less reliance on the resources in the reception and reception activities: these resources can, therefore, be used in other company functions.
The Virtual Reception software provides the first phase of data recording and input of both time and access permissions to the company areas, made by the organizer. The visitor will get an email with a code, which he will have to use upon arrival at the company. The code will be checked by a totem that automatically will issue a badge with the related authorizations. The main advantage derived from this application is that the visitor will be anonymous at all stages of the visit; however, the company staff that organized the visit will always be alert of which place the visitor is located.
Full Autonomy and Guaranteed Security
The full autonomy of the visitor does not affect company security because the person who organizes the visit has set limits, both temporal and access to the various business areas, already at the moment in which he registered the visit. Safety in this way is guaranteed. Do not underestimate a more practical aspect, but not less important: the visitor will no longer have to wait for the time required for manual registration made at the time of his arrival at the company by the receptionist, and his access will be immediate to the presentation of the code in his possession. The visitor management software brings double benefits because the advantages are found both for the user company and for the visitors. The application is also characterized by a high level of practicality and ease of utilization.
When to Use the Virtual Reception Software
- In the case of complex corporate structures that every day must manage a significant flow of visitors, such as suppliers, consultants, customers and all those in the situation of having to meet internal staff or having to access company spaces;
- When we want to simplify the process of accrediting visitors at a reception by featuring a high-security level.
Why Use the Software?
- Because it allows managing the organization of visits quickly and intuitively, thanks to the elimination of waiting times, usually due to manual registration;
- Guarantees the visitor a high degree of autonomy.
- Allows the organizer of the visit always to be alert of the phase of the process in which the visitor is located.